Anyone interested in this position should submit the following as attachments when applying online:
Updated personal resume`
Roy City is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services. If you have special needs please call (801) 774-1000. The Human Resource Office will provide reasonable accommodations for any applicant during the examination and selection process.
DRUG FREE WORK PLACE / EOE / ADA
Performs a variety of full performance, routine administrative and complex clerical duties as needed to expedite the delivery of recreation programs and services. Follows established processes, procedures, and direction to further the mission and purpose of the Parks and Recreation Department.
Works under general supervision of the Parks and Recreation Director, Parks and Recreation Deputy Director and Parks Superintendent
May exercise functional supervision over part-time personnel and program volunteers.
Preforms as a staff assistant to the to the Department Director; acts as receptionist; answers phone and routes calls; takes and relays messages; provides information inquiring parties; responds to general questions from the media; takes dictation and transcribes material into documents, letters, reports, memos, or other general correspondence; composes routine letters and informative notices; maintains various program and activity files, records and documents; prepares meeting agenda and takes minutes.
Schedule appointments for Directors and Supervisors; notifies commission members of meetings; coordinates schedules with officials, administrators, etc.; prepares program schedules showing dates, places, volunteers assignments and related detail; apprises personnel of changes as needed; calendars reservations and rentals for recreation facilities and parks buildings and grounds.
Maintains record of starting and quitting dates for part-time and seasonal personnel; prepares new-hire packets and personnel action notices as needed by director or supervisors; monitors part-time and seasonal employment dates for potential salary increases.
Assists in the registration of program participants; takes registration cards liability release forms, and fees, issues receipts; allocates fee revenues to appropriate programs through ledger records or computer spread sheet; maintains daily list of registration activities to monitor participant levels and related program needs.
Assists in preparation of program information; type’s rosters and schedules; distributes program information to the public or makes referrals to program coordinators and administrators.
Monitors social media, including Facebook, Twitter, Insta-gram and Snap-Chat, and City and Department websites to ensure information presented is timely and accurate. Updates program information and registration schedules as needed.
Assists the Department Director in the review and approval of all Special Events scheduled within the City; coordinates with other departments and department directors to evaluate events; coordinates with and monitors the event applicant’s progress in completing required conditions of approval for each event. Prepares all correspondences needed for the conditional approval and ensures that all fees and deposits are paid and deposits are returned to applicant at the conclusion of the event if appropriate.
Provides budget information and detail related to office supplies and inventory; monitors expenditures for general supplies; purchases office and program supplies as approved; submits claims for payment of expenditures, or purchase orders through established procedures; sets up vendor accounts, tracks purchase orders to assure delivery and accurate billings; issues refunds; prepares daily deposit detail and submits to city treasurer; prepares summaries of program revenue as needed to complete various reports; performs general bookkeeping and routine accounting.
Monitors accounts payable; receives and reviews vouchers and invoices to prevent duplicate payments; secures final approval for processing according to department procedures and submits to City Treasurer for payment.
Collects data from various departmental divisions and programs; organizes information into reports and various informative documents.
Receives, counts and turns in revenues for the finance department.
Performs related duties as required.
- Education and Experience:
a. Graduation from high school;
b. Two (2) years of responsible experience performing above or related duties;
c. An equivalent combination of education and experience.
- Knowledge, Skills, and Abilities:
Working knowledge of modern office practices and procedures; of grammar, spelling and punctuation; of modern filing systems related to alphabetical and numeric files; personal computer operations and various program applications such as WordPerfect, Lotus, etc. Some knowledge of administrative procedures; of legal processes associated with the maintenance of public records and documents; public relations and interpersonal communication skills, bookkeeping and basic accounting.
Skill in computer keyboard operations.
Ability to exercise initiative, independent judgment and to act resourcefully under varying conditions; take shorthand or speed writing; communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with fellow employees, elected officials and other agencies of the public; perform general bookkeeping; establish and maintain comprehensive records and files.
- Special Qualifications:
Must be able to type 40 wpm.
- Work Environment:
Incumbent of the position performs in an office setting with appropriate climate controls. Tasks require variety of physical activities such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Rapid work speed required to perform keyboard operations. Common eye, hand, finger, leg and foot dexterity exist. Mental application utilizes memory for details, verbal instruction, emotional stability, discriminating thing and some creative problem solving.