APPROVAL OF FEBRUARY 18, 2003 MINUTES

Councilman Tanner moved to approve the minutes of February 18, 2003, as written. Councilwoman Becraft seconded the motion. Council members Becraft, Tafoya, Cordova, and Tanner voted "aye." The motion carried.

Mayor Burnett introduced Tony Reynolds as the new Community Service Development Director. He will assume his new responsibilities on March 24.

POLICE DEPARTMENT CANINE PRESENTATION

Greg Whinham explained that the canine program in the Roy City Police Department began in 1997. Max was the first canine under the direction of Officer Dennis Garcia. At the end of last year, a second canine, Arko, was introduced to the Department with Officer Don Ponton as his handler. The time has come to retire Max after five and a half years of service. Max will continue to live with the Garcia family. Officer Garcia will be given new responsibilities in the Department. In addition to Arko and Officer Ponton, Axel and Officer Smith will join the canine team. Axel is a 2 y/o German Shepherd from Czechoslovakia. Axel has started training and understands basic commands in Czechoslovakian. He has started drug training which will be followed by patrol school where he will become certified in drug detection and patrol.

Chief Whinham also stated that Officer Reed will be the new Resource Officer for Roy Jr. High School as Officer Smith will be training with the canine team.

2A. APPROVAL OF RESOLUTION NO. 791 HONORING MAX AND OFFICER DENNIS GARCIA

Councilman Tanner moved to approve Resolution No. 791 honoring Max and Officer Dennis Garcia. Councilwoman Becraft seconded the motion. A roll call vote was taken. Council members Becraft, Tafoya, Cordova, and Tanner voted "aye." The motion carried. (Copy filed for record.)

Chief Whinham presented Distinguished Officer Awards to Officer Dennis Garcia and Max.

RECOGNITION OF EMPLOYEES OF THE MONTH FOR JANUARY AND FEBRUARY

Mike Mansfield stated that he received a letter from Donna Michaels, a citizen of Roy City, in regards to an incident that occurred on Christmas Eve. Ms. Michaels experienced a sewer back-up into her basement last Christmas Eve. In the letter she stated how impressed she was at the willingness of Dale Searcy and Lon Hansen to take care of the problem immediately and on a holiday. In light of this letter, Mr. Mansfield nominated Dale Searcy and Lon Hansen as employees of the month for January.

Councilman Tafoya moved to approve Dale Searcy and Lon Hansen as employees of the month for January 2003. Councilman Tanner seconded the motion. Council members Becraft, Tafoya, Cordova and Tanner voted "aye." The motion carried.

Jon Ritchie nominated Lee Watts as employee of the month for February. Chief Ritchie stated that Mr. Watts has been involved with the educational program since it started. Mr. Watts donates a tremendous amount of time and effort each year to guarantee a successful educational program. He was also very instrumental in arranging and coordinating a recent trip to California which the public education program members took. Mr. Watts is very active with the C.E.R.T. program in the City. He donates many hours to this program. He also teaches the program. He manages the supplies needed and is in the process of putting together the two C.E.R.T. trailers with the help of the team leaders and the other members of the group. Mr. Watts is a great asset to the department, is a firefighter, paramedic, a teacher and mentor.

Councilman Cordova moved to approve Lee Watts as Employee of the Month for February. Councilwoman Becraft seconded the motion. Council members Becraft, Tafoya, Cordova and Tanner voted "aye." The motion carried.

DISCUSSION OF INTERLOCAL AGREEMENT FOR PROVISION OF SEWER WHEELING SERVICES WITH HOOPER

Mike Mansfield stated that the City has been reviewing a contract to provide sewer wheeling services to a small section of Hooper City. Lon Hansen has put together a list of pros and cons. The positive aspects are as follows; 1) the services would provide extra revenue for a back-up pressure line from the lift station to the North Davis outfall line as currently there is only one, 2) the wheeling fee would help with maintenance costs of the system, and 3) the extra revenue would help insituform the 12-inch main line on 4300 West. The list of cons is as follows; 1) if maintenance problems arise at the station, there would not be sufficient time and help to address the problems, 2) if flood waters get into the sanitary sewer, with the extra hook-ups, there would be more problems, 3) the controls on the station have recently been upgraded and is running at a comfortable level.

Mr. Mansfield explained that the 4300 West lift station was designed for extra connections; however, the design was based on sewage, not ground water which is currently adding to the flow. The operation and maintenance needs have been reviewed. Recently West Haven City had 400 connections discharging into the sewage station. The extra load caused the station to have extensive run times adding to maintenance and repair costs as well as equipment down-time. As West Haven City removed the connections, the run times and maintenance costs have returned to previously acceptable levels. The Public Works Department is of the opinion that adding additional connections from Hooper City will result in the maintenance and repair problems that existed when West Haven City was connected. The 4300 West lift station was designed to discharge sewage from Roy City residents and the lift station was also paid for by Roy Citizens. The sewer utility was established to facilitate the needs of Roy Citizens and was not designed to provide service to the boundaries outside of Roy City. The Public Works Department feels that any revenue generated from additional connections outside of Roy City will be outweighed by the liability and maintenance requirements that will be added to the City by adding additional connections. Mr. Mansfield recommended that Hooper City contact the North Davis Sewer District and attempt to utilize their services. It is the recommendation of The Public Works Department that the City not enter into any agreement to provide sewer services to Hooper City or any other entity outside of Roy City boundaries.

Councilman Cordova asked why so much work went into an interlocal agreement draft if the Public Works Department recommends against it. Mr. Mansfield stated that the draft and study were going on at the same time. The draft was being created at the time when West Haven City was connected. As West Haven disconnected from the sewer system, the improvement in maintenance and longevity of the station became apparent. Mr. Mansfield stated that if the Council did decide to allow Hooper to connect to the sewer system, a draft of the interlocal agreement does exist.

Mayor Burnett asked for clarification that the sewer system would be owned by Hooper City but would hook into Roy City's main sewer line. Mr. Mansfield confirmed that. Mayor Burnett then stated that Roy City would have no control over inspection of the individual hook-ups to assure that no groundwater was entering the system. Mr. Mansfield stated that Hooper City would be required to submit plans to the Roy City Engineer and would require them to photograph the inside of the line. Once the system is installed and inspected, homeowners may have problems with groundwater in their basements. The solution is generally a sump pump that hooks into the sanitary sewer line even though it is illegal.

Councilman Cordova asked how long Hooper is planning to attach to the Roy City system. Andy Blackburn stated that the interlocal agreement states 10 years. Councilman Cordova stated that if the agreement is approved, any additional homes in Roy City would only add to the problem; hence, he questioned why the City would even consider such an issue. He asked if there was something that the Council was missing. Chris Davis stated that the Interlocal Agreement with Hooper City was based on the Interlocal Agreement with West Haven City. When West Haven City first connected to the Roy City sewer system, it seemed like a positive thing. It took time to realize the impact on the system and the additional problems that were created by the additional flow. The Interlocal Agreement and study were going on simultaneously.

Councilman Tafoya moved to deny the Interlocal Agreement for provision of sewer wheeling services with Hooper. Councilman Cordova seconded the motion. Council members Becraft, Tafoya, Cordova and Tanner voted "aye." The motion carried.

PLANNING COMMISSION APPOINTMENT

Mayor Burnett stated that Larry Brown has reached the end of his Planning Commission term after nine years. Mr. Brown nominated Bill Merx to represent area 4. Mayor Burnett recommended approval of Bill Merx as a new member of the Planning Commission.

Councilwoman Becraft moved to approve the Planning Commission Appointment of Bill Merx. Councilman Cordova seconded the motion. Council members Becraft, Tafoya, Cordova and Tanner voted "aye." The motion carried.

APPROVAL OF WARRANT REGISTER

Mayor Burnett stated that a Warrant Register used to be state mandated, however, that is no longer the case; hence, it has been removed from the agenda

CITY MANAGER'S REPORT

Chris Davis updated the Council on the progress of the pool. All of the pools have arrived. There will be a meeting on 3/5/03 to discuss time lines.

The "Welcome to Roy" sign is up at the Village Inn.

MAYOR AND COUNCIL REPORTS

Mayor Burnett stated that he received a "thank you" note from the Public Works Director and his wife for the City Council and Department Head dinner.

The concert by Tongue Tied will be held at Roy High School on Saturday, March 8.

A 2-day conference will be held in St. George on April 10th and 11th for the League of Cities.

Councilwoman Becraft thanked the Council and staff for their involvement in the read-a-thon on February 28 at Midland Elementary.

Councilman Tafoya moved to adjourn City Council Meeting at 6:52 p.m. Councilman Tanner seconded the motion. Council members Becraft, Tafoya, Cordova and Tanner voted "aye." The motion carried.

Roger Phil Burnett
Mayor

Attest:

Char Wolverton
Secretary