APPROVAL OF JANUARY 21, 2003 MINUTES

Councilwoman Becraft moved to approve the minutes of January 21, 2003, as written. Councilman Smith seconded the motion. Council members Becraft, Smith, Tafoya, Cordova, and Tanner voted "aye." The motion carried.

REPORT FROM VICKIE MCCALL FROM UTAH DEFENSE ALLIANCE REGARDING H.A.F.B. STATUS AND B.R.A.C.

Chris Davis explained that a number of cities have taken action regarding the dividing of H.A.F.B.. He explained that Vickie McCall has been very active with H.A.F.B. and the B.R.A.C. Commission and the Utah Defense Alliance. The Council members were sent an e-mail showing where the property lines are as relates to Weber County and H.A.F.B. Mr. Davis felt it was important to update the Council on the status of H.A.F.B. and what the Defense Alliance is doing. He asked Vickie McCall to present that information.

Vickie McCall explained that the next round of base realignment and closures is upcoming. Ms. McCall explained that she has been involved in this for the last ten years. H.A.F.B. is important to the surrounding area due to the 23,000 to 26,000 jobs it provides. A closure of the base would be detrimental to Utah. With the pending war, the Defense Department is attempting to consolidate in order to finance the development of weapon systems, improve those that exist, and support the troops. The Defense Department is proposing closure of 25% of the installations. The Utah Defense Alliance has worked with government officials and military staff to assess strengths and weaknesses in relation to the closures in 1995 to ensure that the military value can be built upon and weaknesses can be improved. Ms. McCall explained that the Defense Alliance doesn't know what the criteria will be to judge bases for closure. She feels that some of those criteria will include: 1) Military value; being an asset to the Defense Department. H.A.F.B. has multi-missions and a great test and training range that can be capitalized upon. 2) Encroachments; the ability to accept future work loads and missions and community encroachment issues that prevent H.A.F.B. employees from accomplishing their goals. It is also important to have community support in the way of creating access via transportation; good commuter systems, housing, school systems willing to assimilate students in the middle of a school year, and training at surrounding Universities and Applied Technology Centers for military personnel. Ms. McCall expressed the importance of fighting for the Base as the military personnel are not allowed to talk about B.R.A.C. She explained that if H.A.F.B. does close, because of environmental issues and missiles that are present, other uses of the land will not be possible. It may be used for testing and training but will likely be vacant never to be opened again. Ms. McCall expressed that a number of people are working hard to keep the Base open and are promoting H.A.F.B. as the asset that it is.

Councilman Tanner asked if consideration has been given to the impact to surrounding communities if the base stays open and others are closed. Ms. McCall explained that future weapon system and work loads need to be brought in as the F-16's are retired. As other bases close, they will look at installations that have the capacity to take on these responsibilities.

Councilman Smith asked if there is a representative from Roy City to sit on the Utah Defense Alliance regarding H.A.F.B. and B.R.A.C. He felt that when the Alliance comes back to ask for money, it will be important to have more information. Chris Davis stated that he would look into that.

CONSIDERATION OF A SITE PLAN FOR JEANINE HUMPHREY FOR A CAR WASH LOCATED AT APPROXIMATELY 1992 WEST 5600 SOUTH

Mark Larson explained that Jeanine Humphrey is back to present a site plan for Spotless Car Wash. The original site plan has been back and forth between Planning Commission and City Council. The Planning Commission made recommendations in regards to auto circulation and access. The City Council reviewed the site plan, approved a conditional use but tabled the site plan requesting that there be two access points. The site plan went back before the Planning Commission with two access points which eliminated the cross-access problem; however, the site frontage does not meet the City's Zoning Code requirement for the two proposed driveway approaches on 2000 West. Ms. Humphrey's was seeking a variance from the Board of Adjustments that would allow the two access points. The Planning Commission felt that no variance should be granted, that the City's Zoning Code requirement is appropriate and should stand. Ms. Humphrey presented a third plan eliminating the cross-access, and putting the vacuums on the north side. The only problem is the bottle-neck that is created in the entranceway due to lack of space for more than one car to pass if two cars are stacked at the westernmost bay. At the corner of 5600 South and 2000 West, a vacuum is also indicated on the site plan.

Councilman Smith asked if four bays are needed. Ms. Humphrey stated that having the fourth bay will alleviate back-up at the other bays. She stated that the self-serve bays don't back up like the automatic bay does. Mayor Burnett asked how many cars she expects to use the car wash each day. Ms. Humphrey stated that approximately 80 cars/day, 40% using the automatic bay and 60% using the self serve bays. Councilman Tafoya asked Ms. Humphrey how many vacuums she plans to have. She stated that she would like to have four on the north side and the one at the entrance on the west. Councilman Tafoya asked if the vacuum along 2000 West would interfere with traffic flow. Ms. Humphrey felt it would not. Mr. Larson stated that staff would like to see all of the vacuums on the north side due to aesthetics.

Councilman Smith asked Ms. Humphrey if she was planning on a monument sign or pole sign. She stated it would be a pole sign. Councilman Tanner asked about the letter in the packet from Tom Hulbert regarding looking at a different location for the car wash. Ms. Humphrey stated that the meeting was set up, canceled, and never re-scheduled.

Councilman Cordova acknowledged that business revolves around traffic; however, the traffic along 5600 South is already a problem, that cars slowing down to enter the car wash would present a greater problem than currently exists. He asked whether she had looked at other sites. Ms. Humphrey stated that the location at 5600 South and 2000 West is great for the type of business she wants to put there and felt that it would draw on existing traffic, not create more traffic. She stated that other locations that have been looked into have half the traffic count for the same price.

Councilman Tafoya explained to Ms. Humphrey that the City was trying to get away from pole signs and asked if she would consider a monument sign. She stated that she was not opposed to a monument sign but felt that there was not enough room for a monument sign at this location.

Councilman Tanner stated that he didn't feel 80 cars per day was significant, that if a restaurant or fast food place opened there, it would attract far more traffic.

Councilman Tafoya moved to approve the site plan for Jeanine Humphrey for a car wash located at approximately 1992 West 5600 South on the condition that the vacuum on 2000 West be excluded, that UDOT's requirements be met, and that a pole sign be approved. Councilman Smith seconded the motion. Council members Becraft, Smith, Tafoya, and Tanner voted "aye." Councilman Cordova voted "nay." The motion carried.

REQUEST FOR CLASS "B" BEER LICENSE RENEWAL FOR SPARETIME FAMILY FUN CENTER

Mayor Burnett stated that Sparetime Family Fun Center was requesting renewal of a Class "B" beer license.

Councilman Tafoya moved to approve the request for Class "B" beer license renewal for Sparetime Family Fun Center. Councilman Cordova seconded the motion. Council members Becraft, Smith, Tafoya, and Cordova voted "aye." Councilman Tanner voted "nay." The motion carried.

CONSIDERATION OF ORDINANCE NO. 907 VACATING 10-FOOT UTILITY EASEMENTS ON LOT NOS. 13 AND 14 OF HILLS OF HOMES SUBDIVISION

Mark Larson explained that the easement is along the west lot line of the Sandridge Jr. High School LDS Seminary building. The LDS Church is looking into expanding the seminary building by adding on to the west side. In order to accomplish this, they will need to build where the existing utility easement is. Brett Richards of Richards Bott Architects explained that the only utilities are on the school property, that he was not aware of any utility within the easement.
Councilman Cordova asked where the phone and power lines run. Mr. Richards stated that they run west of the church property which is on the school property.

Councilman Tafoya moved to approve Ordinance No. 907 vacating a 10-foot utility easement on lot Nos. 13 and 14 of Hills of Homes Subdivision. Councilman Cordova seconded the motion. A roll call vote was taken. Council members Becraft, Smith, Tafoya, Cordova and Tanner voted "aye." The motion carried.

PRESENTATION BY LEONARD GRASSLI, MGB+A, ON 1900 WEST AND RIVERDALE ROAD BEAUTIFICATION PLAN

Mr. Grassli stated that he needed two things from the Council in regards to the 1900 West and Riverdale Road Beautification Plan; 1) final approval of the concept, and 2) financing options. Mr. Grassli explained that the proposed 8-phase plan was not the preferred way to go. He explained that this approach produces many complaints from surrounding businesses and that it's better to get the project done as quickly as possible. He explained that some financing options include; bonding, RDA funds, and improvement district funds. He stated that grants generally won't produce $2 million. Mr. Grassli stated that if the project is done in 8 phases, he would recommend starting with 5600 South to 6000 South on the east side as no power poles exist in that area. His feeling was that improvement from 5600 South to the bridge on Riverdale Road would have the biggest impact.

Councilman Smith asked how long the project would take. Mr. Grassli explained that it would take 2 to 3 months to do the bidding and 6 to 8 months for the construction. He stated again that doing the project all at once was better than staging and recommended that a work session be held to discuss the details. He stated that he would be glad to attend a work session to assist any way he could. Mayor Burnett stated that he would let Mr. Grassli know when the work session would take place.

PERSONNEL POLICY AMENDMENT - MASTER OFFICER

Chief Greg Whinham explained that this amendment is the final piece to the salary survey. He explained that the past policy included three stages of officers and the current policy condenses to two levels; Police Officer and Master Officer. This still puts emphasis on education but also adds the component of training, participation and experience in the City. He explained that this policy has complete support from the members of the police department.

7A. RESOLUTION NO. 788 AMENDING PERSONNEL POLICY

Councilman Tanner moved to approve Resolution No. 788 amending the Personnel Policy. Councilman Cordova seconded the motion. A roll call vote was taken. Council members Becraft, Smith, Tafoya, Cordova and Tanner voted "aye." The motion carried. (Copy filed for record).

CITY MANAGER'S REPORT

Chris Davis reported that the pool has arrived, the wading pool base is installed, and the buildings are making progress. The leisure pool and the rest of the wading pool is currently traveling, trucking is arranged, and it is expected to arrive on February 14. Financially, the pool is staying on budget. Councilman Tanner asked if any advertisement for employment has been started. Mr. Davis stated that a pool work session is planned and advertisement will begin this month. Councilman Tafoya said he would like to see billboards throughout the City to advertise the coming of the pool. Mr. Davis said he would look into that.

Andy Blackburn and Chris Davis will have a meeting with Craig Smith, an attorney who deals with property law and RDA's, to discuss RDA funding on the 1900 West and Riverdale Road Beautification Project.

Mayor Burnett, Councilman Tanner, Councilman Tafoya, and Chris Davis will meet after the City Council Meeting to discuss Roy Days. Mayor Burnett spoke with a carnival operator who thinks he will be able to do the Carnival for Roy Days.

A pool work session will be held February 26th at 6:00 in the Recreation Building. Virgil Howe is planning to hold a lifeguard class in March. Positions for the pool will be filled by those who participate in that class. The work session will include a financial update, pool policy discussion, swimming rates, marketing, hours of operation, etc.

The Utah League is looking to streamline sales tax. A bill is out that would tax Internet sales. This bill would tax Internet sales if Utah passes it along with several other states. The site where the product is delivered would be the sales point. This would change how sales tax is currently figured. This bill would also affect businesses who make deliveries such as furniture sales, home improvement type stores that deliver, etc.

There is also an annexation bill out which would amend the current annexation law. This passed through the committee, is going to the Senate and is proceeding ahead. This bill states that if a City provides at least two municipal services, an island of 500 persons or less can be annexed into a City.

MAYOR AND COUNCIL REPORTS

Mayor Burnett asked if the Council and Staff wanted to do anything special for Chris Zimmerman at the February 8 City Council and Department Head dinner. It was decided that the Council members would think about it and come up with something.

Mayor Burnett stated that Chris Davis got a call from Tongue Tied and will call them back. Mr. Davis stated that it will be about $140 for the posters and he will call them for more information.

Councilman Smith stated that it's Black History Month and encouraged the Council members to attend the activities that are scheduled. A banquet in celebration of Black History Month will be held at H.A.F.B. at the Officer's Club for $25. Councilman Smith will get a calendar of events for the other Council members.

ADJOURN

Councilman Tanner moved to adjourn City Council Meeting at 7:52 p.m. Councilwoman Becraft seconded the motion. Council members Becraft, Smith, Tafoya, Cordova and Tanner voted "aye." The motion carried.

SUMMARY OF ACTIONS CHARGED

1. Staff to look into appointing a representative to serve on the Utah Defense Alliance in regards to B.R.A.C.