APPROVAL OF JANUARY 7, 2003 MINUTES

Councilwoman Becraft moved to approve the minutes of January 7, 2003, as written. Councilman Tanner seconded the motion. Council members Becraft, Smith, Tafoya, Cordova, and Tanner voted "aye." The motion carried.

PRESENTATION BY TONGUE TIED FOR A BENEFIT CONCERT ON MARCH 8 AT ROY HIGH SCHOOL

Todd Becraft explained to the Council that he and his music group, Tongue Tied, would like to perform a benefit concert at Roy High School on March 8, 2003. Tickets will be sold for $6 with $2 from each ticket going to The Boys and Girls Club and $1from each ticket going to the Roy High School music program. Mr. Becraft asked the Council if they would be willing to approve funds used to market the concert including printing of the tickets and advertising using posters, flyers, and a radio spot. He explained that it's possible that all or part of the radio spot may be donated; however, that is undetermined at this point. Mr. Becraft estimated that the tickets, flyers, and posters would cost approximately $150 with a radio spot running from $150 to $400. He asked for $150 to cover marketing and suggested that more information be provided at a later time concerning the radio spot.

Councilman Cordova asked who would be selling the tickets. Mr. Becraft stated that The Boys and Girls Club, Roy High School and Jorgensen's Book Store have committed to selling the tickets. Councilman Tanner suggested that the Credit Unions in Roy and The Hole have been willing to participate in the past in the advertisement of such events.

Councilman Tafoya moved to approve a maximum of $250 for the advertising of the benefit concert giving the Mayor discretion to issue funds as required for the radio spot. Councilman Smith seconded the motion. Council members Becraft, Smith, Tafoya, Cordova, and Tanner voted "aye." The motion carried

AWARD OF THE CARL STEGEN COMMUNITY SERVICE AWARD TO EMMA RUSSELL

Mayor Burnett stated that a year before the Olympics he received a phone call from Emma Russell who felt that the torch should be run through Roy City. She also called the local newspapers and expressed the same desire. As a result, the torch did pass through the City of Roy.

Mayor Burnett turned the time over to Councilman Cordova who explained that a few years ago the Carl Stegen Community Service Award was created to recognize those who are involved in the community. Councilman Cordova felt this award is a "lifetime achievement award" to Emma Russell who has endlessly contributed to Roy City. Councilman Cordova thanked Ms. Russell for her involvement and invited several other community members to make comments.

Councilman Cordova moved to award the Carl Stegen Community Service Award to Emma Russell. Councilwoman Becraft seconded the motion. Council members Becraft, Smith, Tafoya, Cordova and Tanner voted "aye." The motion carried.

Ms. Russell stated that she has lived in Roy for most of her life. She expressed that she felt Roy City belonged to her and she felt great responsibility in helping it to evolve from virtually nothing to what it is today. She also recognized George Wahlen for his great accomplishments and sacrifices he has made that have contributed to the City. She felt other great citizens of Roy should be recognized in the future.

PRESENTATION OF AUDIT REPORT FOR FY2002

Sherm Smith and Ryan Anderson of Schmitt, Griffiths, Smith, & Co., the auditing firm, presented a summary of the FY2002 audit. After explaining the process of the audit, Mr. Smith concluded that; the financial statements present the financial position in a manner that's consistent with generally accepted accounting principles, government auditing standards have been followed, the internal control system (checks and balances over the financial assets of the City) is appropriately designed to provide reasonable assurance that the City's financial statements are presented in a way to provide good and clear information, and there is compliance with federal and state law with minor exceptions which are easily and quickly resolved. Mr. Smith thanked the Council for the opportunity to work with the City and complemented Ms. Spencer and her financial department for all that she does.

Councilman Tanner moved to accept the audit report for FY2002. Councilman Cordova seconded the motion. Council members Becraft, Smith, Tafoya, Cordova and Tanner voted "aye." The motion carried.

APPROVAL OF THE CONSENT AGENDA

Mayor Burnett explained that he would like Item C removed the consent agenda to discuss individually.

Councilman Cordova moved to approve, with the exception of Item C, the Consent Agenda consisting of; final acceptance of subdivision improvements for Meadow Creek Village Subdivision No. 5 located at approximately 5075 South 4200 West, and approval of Conditional Use Permit and site plan for the Hooper Water Improvement district for a water storage reservoir located at approximately 2575 West 4000 South. Councilman Tanner seconded the motion. Council members Becraft, Smith, Tafoya, Cordova and Tanner voted "aye." The motion carried.

Item C is the approval of beer license renewals. Mayor Burnett explained that Rainbow Bar was not on the list of beer license renewals and will update their license in the near future. Also, Five Star Restaurant is listed as having a Class C beer license which is for a tavern and needs to be changed to a Class B beer license which is for a restaurant.

Councilman Cordova moved to approve item C on the Consent Agenda consisting of; approval of beer license renewals changing Five Star Restaurant to carrying a Class B beer license rather than a Class C beer license. Councilman Tafoya seconded the motion. Council members Becraft, Smith, Tafoya, Cordova and Tanner voted "aye." The motion carried.

APPROVAL OF THE TRANSFER OF LAND LOCATED AT APPROXIMATELY 4800 SOUTH 3500 WEST FROM ROY CITY TO UDOT

Mayor Burnett explained that a 12-foot strip of road on 3500 West should have originally been deeded to the State and was not; hence, Roy City must go through the legal process of disposing City properties in transferring the property to UDOT.

Councilman Smith moved to approve the transfer of land located at approximately 4800 South 3500 West from Roy City to UDOT. Councilman Tanner seconded the motion. Council members Becraft, Smith, Tafoya, Cordova and Tanner voted "aye." The motion carried.

RESOLUTION NO. 787 SUPPORTING THE 4000 SOUTH LOCATION FOR THE UTA COMMUTER RAIL

Chris Davis explained that five locations were originally selected as possible commuter rail sites and two were further discussed. The two sites that met the criteria included 5600 South and 4000 South. The members of the Planning Commission and the members of the City Council who attended the Commuter Rail Meeting recommended that the 4000 South location was the best option. This location has been determined by UTA to be the best option relating to access, size, potential relocation, transit-oriented development, potential station spacing and track location. UTA will begin working with architects and engineers with completion expected some time in 2007.

Councilman Tafoya moved to approve Resolution No. 787 supporting the 4000 South location for the UTA commuter rail. Councilman Cordova seconded the motion. A roll call vote was taken. Council members Becraft, Smith, Tafoya, Cordova and Tanner voted "aye." The motion carried. (Copy filed for record).

DISCUSSION REGARDING THE COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR'S POSITION

Chris Davis explained that job descriptions for Assistant City Manager, Assistant Chief Administrative Office, and Community and Economic Development Director were obtained from Sandy City and Layton City. The packet also included a tentative job description for a Roy City Community and Economic Development Director's position. Mr. Davis explained that Chris Zimmerman's last day will be Friday, January 23rd. Mayor Burnett suggested that the Council decide which emphasize they would like the job description to entail. Councilman Tanner expressed concern that with the requirements listed, the City may not be able to pay a qualified applicant adequately and that a qualified applicant may not be interested in a city with limited growth potential. His other concern was whether the pay scale and responsibilities are equivalent. Chris Davis felt that several people would apply; those with marketing experience, recent graduates from MBA type programs, and those looking to advance to higher city government type positions. Councilman Cordova also felt that a great variety of persons would apply for such a position. Councilman Tafoya felt that a Master's degree is a stringent requirement, that a Bachelor's is sufficient. He expressed concern over eliminating a qualified person who may not have a Master's degree. Councilman Smith suggested that the requirement of 8 years of experience be reduced to 5 years with 2 years of supervisory experience and that the qualification be listed as a Bachelor's degree with preference for a Master's degree. Mayor Burnett asked what the urgency was in filling the position, whether the desire is that it be advertised locally or nationally. Chris Davis suggested that interviews be held the last week of February. The position will be advertised in the Utah League Job Bank, the local newspapers, and at all Universities along the Wasatch Front.

CITY MANAGER'S REPORT

Chris Davis stated that the Chamber Dinner will be held January 23rd.

The Council/Department Directors Dinner will be held February 8 at 6:00 at Ruby River.

The next WACOG meeting will be held January 29th at the Eccles Center.

Mr. Davis also reported that three of Roy City's employees have encountered medical problems: Larry Horspool had a pacemaker placed in preparation for further heart surgery, Mike Storey has experienced heart problems, and Tom Hansen fell from a ladder at his home injuring some of his vertebrae.

The pool is also coming along. The pool itself is apparently still in Long Beach waiting to pass through customs and is on its way.

MAYOR AND COUNCIL REPORTS

Councilman Tanner asked where the City is on the animal control issue. Chris Davis stated that Ben Reeves is going to an animal control meeting to get ideas for a solution and that Chief Whinham is also working on the issue.

Mayor Burnett reported that he received three new names of carnivals to contact. So far, none are able to accommodate the City's Roy Day's Celebration. Councilman Tafoya suggested that if no carnival is available, the celebration be held at the pool rather than North Park and that booths still participate.

Councilman Tanner reported on his 24 hour shift with the Fire Department. He highly praised the Fire Department Staff for their efficiency, competency, and ability to get along with one another. He reported that it was a very positive experience and recommended that other Council members take advantage of such an opportunity.

Councilman Smith invited all Council members to the Gospel Festival on Friday, January 23rd at the Weber State University auditorium at 6:00.