APPROVAL OF JULY 17, 2001, MINUTES

Councilman Nakayu moved to approve the minutes of July 17, 2001, as written. Councilman Smith seconded the motion. Council members Becraft, Cordova, Nakayu, Smith, and Tafoya voted "aye." The motion carried.

CONSIDERATION OF A CONDITIONAL USE PERMIT AND SITE PLAN FOR WEBER STATE UNIVERSITY FOR AN EXTENSION CENTER AT APPROXIMATELY 5627 SOUTH 3500 WEST

Chris Davis stated that the staff met with Dave Van Dyke from Sky Properties and Brian Stecklein from Weber State to review the requested information. Councilman Cordova also spoke with the owners of Ace Hardware. Mr. Van Dyke had resolved their concerns regarding parking and deliveries. Some of the parking behind Ace Hardware had been designated for their employees only. Everyone recognized that Weber State would create more traffic. Some of the other business owners were excited and hoping that Weber State would increase their business. There would be a sign on Weber State's front door directing students and faculty to park in the rear. The staff recommended that Sky Properties install a monument sign on 5600 South to direct Weber State's students and faculty to the main entrance behind Ace Hardware.

Councilwoman Becraft asked how many parking stalls behind Ace Hardware were available for Weber State. Dave Van Dyke said there were 68 parking stalls behind Ace Hardware. There were over 100 parking stalls in front of Ace Hardware.

Councilman Tafoya asked if it would be easier for Weber State to use only the entrance behind Ace Hardware and leave the front for emergency access. Lonnie Campbell, from Weber State University, was concerned about first-time visitors. He didn't feel a car or two in the front parking lot during the day would make a difference to the other businesses. They had been directing students at their Davis campus where to park for years. It worked fine.

Councilman Tafoya asked if Weber State would have signs directing their students and faculty to park in the rear if they were going to be more than 20 minutes. Mr. Campbell said they would.

Councilman Nakayu asked if the total number of parking spaces available for Weber State had decreased. Mr. Van Dyke said one parking space behind Ace Hardware had been eliminated to prevent a car from being hit by a door.

Dave Van Dyke stated that Weber State wanted to delay putting in the monument sign in order to see if other options for directing their traffic worked.

Councilman Smith felt that the parking situation at Weber State's Davis campus was different than the one in Roy. There weren't other businesses involved. He asked if Weber State could issue parking permits to their students. Dave Van Dyke did not feel parking permits would work. What would happen if a student with a permit parked in the parking lot on a night he didn't have classes? If there was a problem with the parking, their tenants would call him.

In response to a question from Councilman Smith, Blake Wahlen stated that a Weber State visitor could park in the front. After a visitor was registered as a student or faculty member, they would be directed to park in the rear. Mr. Van Dyke said Weber State would direct those who used the parking lot to move their cars if they were going to be longer than 20 minutes.

Councilman Smith asked if Mr. Van Dyke had spoken with the owners of Ace Hardware. Dave Van Dyke said he had. They were mainly concerned about their deliveries. He had decided to designate the parking stalls around their delivery door for Ace Hardware employees only.

Councilman Tafoya asked if Weber State's reception area would be in the front or back. Lonnie Campbell said it would be located in the front. Their floor plan was designed with double glass doors in the rear to create a main entrance feel. They would ask all visitors to move their cars if they were going to be longer than 20 minutes.

Councilman Cordova was concerned about the amount of traffic that would be entering and exiting this site. The City Council wasn't trying to keep Weber State out of Roy, but the plaza was already busy. Another 100 cars was a lot of traffic.

Dave Van Dyke agreed that there would be a lot of traffic. People would have to pay attention. Hopefully most of Weber State's traffic would enter and exit the site from 5600 South.

Councilman Cordova said he had spoken with Craig Boyer, the owner of Old Farm Market. Mr. Boyer was afraid of the potential traffic hazards. Dave Van Dyke said that Craig Boyer was aware of the cross traffic easements when he purchased the site.

Councilman Nakayu asked about the monument sign required by the staff. Blake Wahlen said the staff felt a monument sign on 5600 South would help direct Weber State's students and prevent them from wandering through the site. Councilman Nakayu asked how the staff felt about having installation of the sign delayed. Mr. Wahlen said the sign was an attempt to let Weber State's people know which entrance they should use. Councilman Nakayu was concerned about delaying installation of the monument sign because of safety issues. Dave Van Dyke asked if a sign directing Weber State's students and faculty could be added to their pole sign. Blake Wahlen said the staff could look at sign options if the Council so directed.

Councilman Smith asked if the Planning Commission had discussed Weber State's future plans, and their desire to increase their day classes. If they increased the number of students or added a classroom, there would be a bigger parking problem.

Lonnie Campbell stated that Weber State could not increase the number of students because of the occupancy load. They would hold classes all day long, but there could only be so many students in the building at one time.

Councilman Smith asked about class schedules. Scheduling could create parking problems for the entire day. Mr. Campbell said there would be morning and evening classes. There were very few afternoon classes in any of their facilities. He did not foresee Weber State expanding at this facility.

Mark Larson, Planner, stated that the Planning Commission had discussed the maximum number of students. It did not address an expansion.

Dave Collins, Building Official, stated that Weber State was aware that their occupancy load was 99 or less.

Councilman Smith stated that there were other buildings available in Roy if Weber State wanted to expand. Lonnie Campbell said Weber State had picked the Roy Crossroads Plaza to meet the needs in that area.

Councilman Cordova asked if the City Council could review Weber State's conditional use permit annually. Mr. Davis said the Council could review a conditional use permit at any time if there was a problem. Councilman Cordova felt that one of the conditions should be an annual Council review.

Lonnie Campbell felt an annual review could be a problem if Weber State signed a three-year lease with Sky Properties.

Dave Van Dyke felt the City Council should have some realistic points to review if it was going to review the conditional use permit in one year.

Councilman Smith asked if Weber State would provide the same curriculum in the morning and evening. Lonnie Campbell felt there would be some variation in the classes offered.

Blake Wahlen said Weber State already has a flex schedule. There would be more than 99 students enrolled at the Roy campus, but there could only be 99 students and faculty in the building at any one time.

Councilman Tafoya moved to approve a conditional use permit for Weber State University to operate an extension center at 5627 South 3500 West subject to the staff's recommendations, a monument sign being installed on 5600 South to direct Weber State's students and faculty, and that Weber State's conditional use be reviewed at the end of the first year. Councilman Smith seconded the motion.

Councilman Nakayu felt that parking would be an issue for Sky Properties and Weber State before it would be an issue for the City Council. The City Council could review a conditional use permit at any time.

Councilman Nakayu made a substitute motion to approve a conditional use permit for Weber State University to operate an extension center at 5627 South 3500 West subject to the staff's recommendations, a staff-approved sign being installed before classes started, and that the use be reviewed at the end of the first year to consider parking. Councilwoman Becraft seconded the motion.

Councilman Tafoya asked what kind of signage would be installed. Councilman Nakayu felt the staff could address that. His main concern was safety. Blake Wahlen said the staff could review the design of the sign. It needed to be something people could see.

Councilman Smith felt that Weber State's conditional use should be reviewed at the end of the first year. Blake Wahlen asked if the review was to determine if the parking was working or whether Weber State should be there. Councilman Smith felt the review would be to discuss parking.

A vote was taken on the substitute motion. Council members Becraft and Nakayu voted "aye." Council members Cordova, Smith, and Tafoya voted "nay." The substitute motion was defeated.

A vote was taken on the original motion. Council members Cordova, Smith, and Tafoya voted "aye." Council members Becraft and Nakayu voted "nay." The motion carried.

REQUEST FROM WEST HAVEN SPECIAL SERVICE DISTRICT

Blake Wahlen asked that this item be tabled. The staff was still trying to complete its recommendation. The staff hoped to have a recommendation within 30 days. West Haven wasn't putting any pressure on the City.

Councilman Nakayu moved to table consideration of the request from West Haven Special Service District. Councilman Smith seconded the motion. Council members Becraft, Cordova, Nakayu, Smith, and Tafoya voted "aye." The motion carried.

DISCUSSION ON WEST PARK ISSUES

Blake Wahlen stated that he had spoken with Jeff Barfuss, a resident who lived near West Park, and members of the City staff. Mr. Barfuss was concerned about parking at West Park. Mr. Wahlen said the staff had provided the Council with cost estimates for additional parking.

Jeff Barfuss stated that several years ago, the City started to put in additional parking at West Park on what was now the BMX park and the gravel area just north of the new skateboard park. It was not finished. Additional parking was an issue, but his biggest concern was the dust and dirt flying around. Mr. Barfuss asked that the City Council amend the budget to put in more parking at West Park. Cars flipped rocks from the gravel area onto the sidewalk. His son hit some of those rocks on his bike and broke his arm. He asked the Council to finish the park.

Blake Wahlen stated that the gravel area north of the skateboard park would provide 28 parking stalls. The BMX park would provide another 44 stalls. The cost to complete the gravel area was approximately $22,000; the BMX park would be another $37,000. The staff recommended that funds be transferred from Southwest Park to finish the parking on the graveled area. The staff already planned to have City personnel remove the BMX park this fall. That area could then be paved next year.

Jeff Barfuss felt the staff's estimates were high. Both sites already had road base. Mr. Wahlen said the estimates included the cost of asphalt and curb and gutter.

Councilman Cordova asked if paving the gravel area would prevent the skateboard bowl from expanding. Blake Wahlen said there would still be 15 to 20 feet between the parking and the skateboard park.

Councilman Smith asked about putting grass on the gravel pad. Mr. Wahlen said that was an option, but there was a need for additional parking at West Park.

Councilman Tafoya felt the BMX park definitely needed to be paved. He suggested that the gravel area be grassed. It would still be there if more parking was needed.

Jeff Barfuss stated that if the gravel pad was grassed a fence would have to be put up to keep cars out. He didn't care if it was asphalt or grass.

Councilman Smith stated that the Council could not satisfy everyone. He felt the staff's recommendation was a good median.

Councilman Smith moved to accept the staff's recommendation to pave the gravel pad on the east side of 2900 West and move toward removing the BMX park in the fall and paving it later and directed the staff to educate the neighborhood about what the City was doing. Councilman Cordova seconded the motion. Council members Becraft, Cordova, Nakayu, Smith, and Tafoya voted "aye." The motion carried.

REPORT ON DEANNEXATION FROM THE HOOPER WATER DISTRICT

Chris Davis updated the City Council on the deannexation from the Hooper Water District. He had delivered a revised plat of properties to be deannexed to Mark Anderson, Hooper Water's attorney. He spoke with Mr. Anderson that afternoon. Mr. Davis said the end of August was the cut off date to have the properties removed for the Hooper Water District for this tax year. He felt something could potentially be in front of a judge early next week.

Blake Wahlen said Weber County was working toward the deannexation being completed by the end of August.

There was further discussion between the Council and staff.

Larry Simpson stated that a lot of time had been lost since April. There was only 18 days left. He asked the City Council to support the residents by making sure they didn't have to pay Hooper Water taxes for another year.

John Jett said he planned to attend the next Hooper Water meeting.

PRESENTATION BY FAMILIES IN TRANSITION

Robyn Oleson, 2634 West 3300 South, presented the Council members with a pamphlet explaining what services Families in Transition provided and discussed the Independent Living Center. She said adaptive recreation programs were important ways to help children develop social skills. Adaptive recreation was recreation programs for all people. Ms. Oleson said there was an adaptive recreation program in Salt Lake, but it was too far away. There was a need for an adaptive recreation program in the Ogden area.

Ken, from the Independent Living Center, felt that adaptive recreation programs were vital for this area. Such programs opened the doors for peer support. People in Weber County needed the opportunity to experience an adaptive recreation program.

Councilman Smith suggested some people with the State of Utah that Robyn Oleson could speak with about possible funding.

MAYOR AND COUNCIL REPORTS

Mayor Burnett congratulated the staff on Roy Days 2001. It was well produced and well run. Blake Wahlen felt that Roy Days 2001 was a great success.

Mayor Burnett asked the staff to look at the corner of 5200 South 3500 West. The City's ambulance got stopped at that intersection because traffic would not let them through.

Councilman Smith suggested that a City sign be placed on 1900 West that could be seen when entering Roy from Sunset. He suggested that the staff consider impact to businesses when making plans to close roads. Jubilee Foods lost a lot of business when 4400 South was closed.

Councilwoman Becraft stated that three different women had called her to complain about the lack of doors on the restrooms in the parks. Blake Wahlen stated that when the City put up doors, they were vandalized. He agreed that it was uncomfortable, and asked for suggestions.

MOTION TO HOLD A CLOSED MEETING TO DISCUSS THE CHARACTER AND COMPETENCE OF PERSONNEL

Councilman Tafoya moved to hold a closed meeting at 7:43 p.m. to discuss the character and competence of personnel. Councilman Smith seconded the motion. A roll call vote was taken: Council members Cordova, Smith, Tafoya, Becraft, and Nakayu voted "aye." The motion carried.

CLOSED MEETING

A closed meeting was held in the City Manager's office from 7:43 p.m. to 8:17. Those in attendance were: Mayor Burnett, Councilwoman Becraft, Councilman Cordova, Councilman Nakayu, Councilman Smith, Councilman Tafoya, Blake Wahlen, and Chris Davis.

10. ADJOURN

The meeting adjourned at 8:17 p.m.

SUMMARY OF ACTIONS CHARGED

1. Staff to educate neighborhood around West Park about the City's plans to increase parking.
2. Staff to look at traffic situation on the corner of 5200 South 3500 West.